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Conference Exhibitors

HASTI CONFERENCE EXHIBIT HALL

Booth Information:

Exhibit booths are available on a first come, first served basis.
Each 10’ x 10’ booth space includes:

    • One 6’table, draped
    • One 7” x 44” ID sign
    • Two chairs
    • 8’ back wall and 3’ adjoining side rail in conference colors
    • Four staff registrations
    • One 45-minute presentation slot.  Additional presentations are $50 each.  Program proposals must be submitted separately and are subject to approval by the Conference Planning Committee.  The sale of products is prohibited during sessions.

Booth Location:

Refer to Exhibits Floor Plan when completing your booth registration.  You will make three preferences for your location.  HASTI will make every attempt to accommodate your request. 

Exhibits Floor Plan

Booth Pricing:
    • One (1) 10’x10’ Booth Space - $500
    • Two (2) 10’x10’ Booth Spaces - $950

Table Information:

Not-for-profit organizations will be provided:

    • One 6’ table, draped
    • One 7” x 44” ID sign
    • Two chairs
    • Four staff registrations
    • One 45-minute presentation slot.  Additional presentations are $50 each.  Program proposals must be submitted separately and are subject to approval by the Conference Planning Committee.  The sale of products is prohibited during sessions.

Table Location:

Refer to Exhibits Floor Plan when completing your table registration.  You will make three preferences for your location.  HASTI will make every attempt to accommodate your request. 

Exhibits Floor Plan

Table Pricing:

    • One table - $375

Payments:

Payments for booth/table rentals can be made by check or credit card.  All checks should be made payable to HASTI and sent to the HASTI Treasurer.  Credit card payments can be arranged through PayPal

            Greg McCurdy, Treasurer

Cancellation Deadlines and Fees:

Administrative Fees will be applied for cancellations prior to January 15, 2018.  Fee schedule is below:

            (1) Booth Space - $150

            (2) Booth Spaces - $275

            (1) Table Space - $125

After January 15, 2018 exhibitors are responsible for full booth cost.

Exhibit Hours: 

    • Exhibit Set-Up – Wednesday, February 14, 2018
    • Exhibit Hours
        • Thursday, February 15, 2018 (9:00 am – 4:00 pm)
        • Friday, February 16, 2018 (9:00 am – 2:30 pm)

Services:

Booth rentals are contracted through HASTI.  The Wyndham Indianapolis West offers electrical services as well as other special needs.  George E. Fern Company offers many decorating and service options.  Additional information will be sent once registration is completed.

Staff Badges:

Each exhibiting firm will be entitled to register four (4) representatives without charge.  Exhibitors will be billed $50 for each additional representative.  Staff badges are intended for exhibitors only.

Rules & Regulations:

1.  Exhibit management will provide security personnel during the hours the exhibit area is closed. However, the exhibitor is solely responsible for his own exhibit material and should insure his exhibit against loss or damage.

2.  Exhibit booths must be staffed during exhibit hours. Each exhibitor must wear an official exhibitor’s identification badge provided by HASTI.

3.  HASTI reserves the right to make modifications to the exhibit hours as may be necessary to meet program needs.

4.  The exhibitor agrees not to dismantle or pack his/her display before the close of the exhibit and subsequent designated tear down time.

5.  Any exhibitor selling merchandise agrees to abide by all state & local tax regulations, and, if necessary, for collecting and submitting payment of sales tax to the appropriate legal authority.

6.  Exhibitors, or their agents, shall not injure or deface the walls or #oors of the buildings, booths, or the equipment of the booths. When such damage appears, the exhibitor is liable to the owner of the property so damaged.

7.  Helium balloons are not allowed.

8.  Any exhibitor wishing to offer food or beverage in their booth must make all arrangements through Wyndham Indianapolis West.  Contact Exhibits Manager for more information.

Click Here to Register

Contact Information:
Kady Lane, Exhibits Manager
ExhibitsManager@hasti.org


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"The Hoosier Association of Science Teachers , Inc" is a 501(c)3 non-profit organization.
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