HASTI  

HOOSIER ASSOCIATION OF 

SCIENCE TEACHERS, INC. 



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HASTI/ICTM 2023 Conference Exhibitor Registration

  • February 12, 2023
  • February 14, 2023
  • Marriott East - Indianapolis

Registration

  • Groups that represent a high education institution.
  • Organizations that represent state or national governmental offices

Register




HASTI/ICTM 2023 Conference Exhibit Registration

The HASTI/ICTM conference  will be held February 12- 14, 2023 at the Mariott East, Indianapolis. The HASTI/ICTM Conference provides you an opportunity to highlight your newest products and advertise your company name to over 700 Indiana science, mathematics, STEM teachers, administrators, aspiring science/mathematics educators, and anyone with an interest in improving science and mathematics education in Indiana. We hope you will be able to join us!


Commercial Table Information:

Exhibit tables are available on a first come, first served basis.
Each space* includes:

  • One 6’ table
  • Two chairs
  • Two staff registrations
  • One 45-minute presentation slot.  Program proposals must be submitted separately and are subject to approval by the Conference Planning Committee.  Deadline for submission of proposal is September 30, 2022.  Any additional presentation will have a $25 fee. The sale of products is prohibited during sessions.  Visit the following link to submit your presentation for the conference:  

            https://indianactm.org/event-4838906

* NOTE:  There will be no pipe and drape this year.  You will be provided with a 6' table and  two chairs.  You can bring your own table cloth and have a backdrop that fits behind your table.  If you select two tables you can arrange your tables in the space provided to meet your needs.  

Table Location:

Refer to Exhibits Floor Plan when completing your booth registration.  You will make three preferences for your location.  HASTI will make every attempt to accommodate your request. 

2023 Exhibits Floor Plan

Booth Pricing:

  • One (1) Booth Space - $350  
  • Two (2) Booth Spaces - $500


Table Information (Not-for-Profit. Government, University/College): 

  • One 6’ table
  • Two chairs
  • Two staff registrations
  • One 45-minute presentation slot.  Program proposals must be submitted separately and are subject to approval by the Conference Planning Committee.  Deadline for submission of proposal is September 30, 2022.  Any additional presentation will have a $25 fee. The sale of products is prohibited during sessions.  Submit your proposal at the following link:  

            https://indianactm.org/event-4838906

Table Location:

Refer to Exhibits Floor Plan when completing your table registration.  You will make three preferences for your location.  HASTI will make every attempt to accommodate your request. 

2023 Exhibits Floor Plan

Table Pricing (Not-for-Profit):

  • One table -  $200

Payments:

Payments for booth/table rentals can be made by check or credit card. Credit card payments will be processed through Wild Apricot using Authorize.net. All checks should be made payable to HASTI and sent to:

HASTI

PO Box 383

New Albany, IN  47151

Cancellation Deadlines and Fees:

Administrative Fees will be applied for cancellations prior to January 28, 2023.  Fee schedule is below:

            (1) Commercial Table Space - $150

            (2) Commercial Table Spaces - $275

            (1) Not-for-profitTable Space - $100

After January 28, 2023 exhibitors are responsible for full booth cost.

Exhibit Hours: 

  • Exhibit Set-Up – Sunday, February 12, 2023 (1:00 pm - 5:00 pm)
  • Exhibit Hours
    • Monday, February 13, 2023 (9:00 am – 4:00 pm)
    • Tuesday, February 14, 2023 (9:00 am – 2:30 pm)

Services:

Booth/table rentals are contracted through HASTI.  The Mariott East offers electrical services as well as other special needs.   Additional information will be sent once registration is completed.

Service Package - Mariott East


Staff Badges:

Each exhibiting firm will be entitled to register two (2) representatives without charge.  Exhibitors will be billed $50 for each additional representative.  Staff badges are intended for exhibitors only.

Rules & Regulations:

1.  Exhibit management will provide security personnel during the hours the exhibit area is closed. However, the exhibitor is solely responsible for his own exhibit material and should insure his exhibit against loss or damage.

2.  Exhibit booths must be staffed during exhibit hours. Each exhibitor must wear an official exhibitor’s identification badge provided by HASTI/ICTM.

3.  HASTI/ICTM reserves the right to make modifications to the exhibit hours as may be necessary to meet program needs.

4.  The exhibitor agrees not to dismantle or pack his/her display before the close of the exhibit and subsequent designated tear down time.

5.  Any exhibitor selling merchandise agrees to abide by all state & local tax regulations, and, if necessary, for collecting and submitting payment of sales tax to the appropriate legal authority.

6.  Exhibitors, or their agents, shall not injure or deface the walls or floors of the buildings, booths, or the equipment of the booths. When such damage appears, the exhibitor is liable to the owner of the property so damaged.

7.  Helium balloons are not allowed.

8.  Any exhibitor wishing to offer food or beverage in their booth must make all arrangements through Mariott East.  Contact Kady Lane, Exhibits Manager for more information.  Contact her at:  ExhibitsManager@hasti.org

Advertising

All exhibitors will be highlighted in the online mobile app (WHOVA).  This app includes access to the conference program, networking,  and the attendees of the conference.  Each exhibitor will have a special place in the Exhibitor Hub.  The app is capable of sending out messages to the attendees for special events during the conference.


Sponsorships


Learn more about being a sponsor using the 2023 Exhibit and Sponsor Information document.  Contact Carolyn Hayes, Executive Director, executivedirector@hasti.org for more information.


Opportunities for sponsorship include:


Attendee Lanyards

Afternoon Snacks (i.e. popcorn, chips, drinks)

Morning Coffee and/or snacks

Morning Continental Breakfast

Monday evening event (TBD)

Awards Program refreshments

Sponsor a break-out session room



QUESTIONS??


Contact either Kady Lane (esxhibitsmanager@hasti.org) or Jackie Fischvogt (fischvogtj@gmail.com)








CONTACT US

"The Hoosier Association of Science Teachers , Inc" is a 501(c)3 non-profit organization. 

P.O. Box 383, New Albany, IN  47151

Email:  Executivedirector@hasti.org   


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