2025 HASTI  Conference Exhibit Registration

The 2025 HASTI will be held February 15- 17,  2025 at Npnb;esvo;;e High School, Noblesville ,IN. The HASTI StateConference provides you an opportunity to highlight your newest products and advertise your company name to over 300 Indiana science,  STEM teachers, administrators, aspiring science educators, and anyone with an interest in improving science and STEM education in Indiana. We hope you will be able to join us!

Commercial Table Information:

Exhibit tables are available on a first come, first served basis.
Each space* includes:

• One 6’ table
• Two chairs
• Two staff registrations with lunch
• One 45-minute presentation slot.  Program proposals must be submitted separately and are subject to approval by the Conference Planning Committee.  Deadline for submission of proposal is September 20. 2025.  The sale of products is prohibited during sessions.  Visit the following link to submit your presentation for the conference:  

           https://hasti.wildapricot.org/event-5295450

You will be provided with a 6' table and  two chairs.  You can bring your own table cloth and have a backdrop that fits behind your table.  There will be a waiting list for renting two tables this this year.  

Table Location:

There is no map this year as the exhibit area will be located in the hallways and the cafeteria.  It will be important to know if electricity is needed to help determine your location.  There is no charge for electricity hookup/  The Exhibits Manager will fill tables as paid  registrations are completed.

Table Pricing: (Not-for-Profit, Government, University/College):

• One (1) Table Space - $200  

Table Information (Not-for-Profit. Government, University/College): 

• One 6’ table
• Two chairs
• Two staff registrations with lunch
• One 45-minute presentation slot.  Program proposals must be submitted separately and are subject to approval by the Conference Planning Committee.  Deadline for submission of proposal is September 20.2024.   Submit your proposal at the following link:  

         https://hasti.wildapricot.org/event-5295450

Table Location:

There is no map this year as the exhibit area will be located in the hallways and the cafeteria.  It will be important to know if electricity is needed to help determine your location.  There is no charge for electricity hookup.  The Exhibits Manager will fill tables as paid  registrations are completed.

Payments:

Payments for table rentals can be made by check or credit card. Credit card payments will be processed through Wild Apricot using Authorize.net. All checks should be made payable to HASTI and sent to:

HASTI

PO Box 383

New Albany, IN  47151

Cancellation Deadlines and Fees:

Administrative Fees will be applied for cancellations prior to January30, 2025.  Fee schedule is below:

            (1) Commercial Table Space - $150

             (1) Not-for-profitTable Space - $100

After January 30, 2025 exhibitors are responsible for full booth cost.

Exhibit Hours: 

• Exhibit Set-Up – Saturday, February 15, 2024  (12:00 pm - 4:30 pm)
• Exhibit Hours
• Sunday, February 16, 2025 (9:00 am - 4:00 pm)
• Monday, February 17, 2025 (9:00 am - 2:30 pm)

Services:

Table rentals are contracted through HASTI. This includes electrical service when needed.

Staff Badges:

Each exhibiting firm will be entitled to register two (2) representatives.  Exhibitors will be billed $40 for each additional representative.  Staff badges are intended for exhibitors only.  Lunch is included for each registered representative.

Rules & Regulations:

1.  There is no additional security personnel during the hours the exhibit area is closed as the building will be closed and locked. However, the exhibitor is solely responsible for their own exhibit material and should insure their exhibit against loss or damage.

2.  Exhibit tables must be staffed during exhibit hours. Each exhibitor must wear an official exhibitor’s identification badge provided by HASTI .

3.  HASTI  reserves the right to make modifications to the exhibit hours as may be necessary to meet program needs.

4.  The exhibitor agrees not to dismantle or pack his/her display before the close of the exhibit and subsequent designated tear down time.

5.  Any exhibitor selling merchandise agrees to abide by all state & local tax regulations, and, if necessary, for collecting and submitting payment of sales tax to the appropriate legal authority.

6.  Exhibitors, or their agents, shall not injure or deface the walls or floors of the buildings, tables, or the equipment of the tables. When such damage appears, the exhibitor is liable to the owner of the property so damaged.

7.  Helium balloons are not allowed.

8.  Any exhibitor wishing to offer food or beverage at their table must contact  Exhibits Manager for more information.  Email:  ExhibitsManager@hasti.org

Advertising

All exhibitors will be highlighted in the online mobile app (GUIDEBOOK).  This app includes access to the conference program, networking,  and the attendees of the conference.  Each exhibitor will have a special place in the Exhibitor Hub.  The app is capable of sending out messages to the attendees for special events during the conference.

Sponsorships

Learn more about being a sponsor using the 2025 HASTI State Conference prospectus.  Contact Carolyn Hayes, Executive Director, executivedirector@hasti.org for more information.

Opportunities for sponsorship include:

Attendee Lanyards

Afternoon Snacks (i.e. popcorn, chips, drinks)

Morning Coffee and/or snacks

Sunday evening event - Bring your own board game (pizza)

Sponsor a break-out session room

Use this registration to indicate your sponsorship.

Want to stay at the hotel during the conference?

We have secured a block of rooms at both the Courtyard at the Marriott in Noblesville and the Marriott Renaissance for the conference.  The link to reserve rooms will be posted soon..

QUESTIONS??

Contact Exhibit Manager at:  exhibitsmanager@hasti.org